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Receiving a Fax

Viewing a Received Fax before Printing

To forcibly save a received fax to a User Box (Memory RX)

Enforcing Saving of a Received Fax to a User Box (Memory RX)

Memory RX

Memory RX is a function to save a received fax to Memory RX User Box of this machine.

You can check the contents of incoming faxes and print only those you need to print, by which you can reduce the printing cost. This prevents fax data from being stolen or lost after being printed. Because the security is enhanced, you can handle important fax data securely.

If necessary, you can manually forward a required fax. This is convenient for forwarding a fax to a different destination every time depending on the contents of a received fax.

  • The Memory RX function cannot be used together with the following functions.
    Forward TX, PC-Fax RX, TSI Routing

Operations required to use this function (For administrators)

Enable the Memory RX function. In addition, specify the password for restricting access to Memory RX User Box.

For details on how to configure the settings, refer to Here.

  • If multiple lines are used, you can set [Individual Receiving Line Setup] to [ON] to assign the Memory RX function to each line. For details, refer to Here.

Printing a received fax

To print a fax saved in the Memory RX User Box, browse data in the Memory RX User Box.

For details on the printing procedure, refer to Here.

Forwarding a received fax

To forward a fax saved in the Memory RX User Box, browse data in the Memory RX User Box.

For details on how to send, refer to Here.

To save a received fax to a specified User Box (PC-Fax RX)

Saving a Received Fax to a Specified User Box (PC-Fax RX)

PC-Fax RX

PC-Fax RX is a function that automatically saves a received fax to the Memory RX User Box or a User Box specified in F-Code (SUB Address).

A saved fax job can be read from the User Box and into a computer.

  • This function cannot be used together with the following functions.
    Memory RX, Forward TX, TSI Routing

  • Confidential faxes and those faxes for which relaying is requested are saved in the Confidential or Relay User Box.

  • When Specified User Box is designated as the receiving User Box destination, faxes with no User Box specified in F-Code are saved in the Memory RX User Box.

  • When the Memory RX User Box is specified as the receiving User Box destination, faxes with a User Box specified in F-Code result in a communicating failure.

Operations required to use this function (For administrators)

Enable PC-Fax RX. In conjunction, specify a User Box for saving incoming faxes.

For details on how to configure the settings, refer to Here.

  • To perform password check on the Specified User Box designated as the receiving User Box destination, specify a communication password instead of a password for the User Box. The communication password can be used commonly for a number of User Boxes used for PC-FAX RX.

  • If multiple lines are used, you can set [Individual Receiving Line Setup] to [ON] to assign the PC-Fax RX function to each line. For details, refer to Here.

Printing a received fax

To print a fax saved in a User Box in PC-Fax RX, browse data in that User Box.

  • For details on how to print a fax saved in the Public, Personal, or Group User Box, refer to Here.

  • For details on how to print a fax saved in the Memory RX User Box, refer to Here.

Managing Received Faxes

To add receiving information such as the receiving date and time

Printing by Adding the Date and Time Received ([Footer Position])

Reception information

Reception information in the footer contains the date and time of fax reception, the number assigned according to the order of reception (reception number), and page number.

Reception information is added as necessary when a document is printed.

Operations required to use this function (for the administrator)

To enable printing of the reception information, select the footer position.

For details on how to configure the settings, refer to Here.

To convert a received fax to a file and forward it to a specified destination to be managed (Forward TX)

Forwarding Received Faxes to Another Destination (Forward TX)

Forward TX

Forward TX transfers a received fax to a pre-specified destination.

Faxes can be forwarded to personal E-mail addresses or saved in a shared folder in a computer. Received faxes can be converted to files that can be handled by a computer, which saves printing costs.

  • If the forwarding destination is not a fax address, the received fax can be converted in the specified file format to be forwarded to a destination. The file types able to be specified are PDF, XPS, and TIFF.
    Other file types can be specified only for the first line. To specify other file types, ask your service representative to configure settings. For details, contact your service representative.

  • This function cannot be used together with the following functions.
    Memory RX, PC-Fax RX, TSI Routing

Operations required to use this function (For administrators)

Enable the Forward TX function. In conjunction, register forwarding destinations for received faxes.

For details on how to configure the settings, refer to Here.

  • If multiple lines are used, you can set [Individual Receiving Line Setup] to [ON] to assign the Forward TX function to each line. For details, refer to Here.

To convert received faxes to files and sort them by fax number to be managed (TSI Routing)

Automatically Sorting Incoming Faxes (TSI Routing)

TSI Routing

TSI (Transmitting Subscriber Identification) Routing is a function that automatically sorts incoming faxes or redirects them to shared folders in computers or E-mail addresses based on the fax numbers of the senders. There is no need to sort printed faxes for each recipient and no risk of missing a fax. To use the TSI Routing function, it is required to preset boxes to which faxes are to be sorted and forwarding destinations. Routing destinations can be registered for up to 128 fax numbers (TSIs).

  • If the routing destination is not a fax destination, the fax is converted into the file format specified as the default in the fax/scan mode.

  • If the optional Upgrade Kit UK-204 and i-Option LK-110 are installed on this machine, received faxes can be converted into specified file types for forwarding destinations before they are forwarded. The file types able to be specified are PDF, XPS, and TIFF.

  • By default, a received fax is printed without being forwarded if it was not successfully distributed.

  • This function cannot be used together with the following functions.
    Memory RX, Forward TX, PC-Fax RX

Operations required to use this function (For administrators)

Enabling the TSI Routing function. Also, register fax numbers (TSIs) of senders targeted for forwarding, forwarding destinations, and file type. In addition to the User Boxes of this machine, the following destinations can be specified for forwarding destinations.

  • User Box

  • E-Mail Address

  • FTP

  • SMB

  • WebDAV

For details on how to configure the settings, refer to Here.

  • If multiple lines are used, you can set [Individual Receiving Line Setup] to [ON] to assign the TSI Routing function to each line. For details, refer to Here.

  • If the optional Upgrade Kit UK-204 and i-Option LK-110 are installed on this machine, the file types can be specified collectively for all forwarding destinations. For details on how to configure the settings, refer to Here.

To temporarily save a fax to the memory or forward it to a destination when it cannot be printed immediately (In-memory proxy reception)

Saving/Forwarding a Fax Which Cannot Be Printed (In-memory Proxy Reception)

In-memory proxy reception

When the machine cannot print a received fax due to paper jam or exhaustion of consumables, the received fax is stored in the memory until this machine is ready to print.

If it is not possible to promptly deal with the problem, the saved fax can be forwarded to another destination.

In-memory proxy reception functions automatically.

  • Memory proxy reception is disabled when there is no remaining memory space.

  • When the troubleshooting is complete for paper jam etc., the machine starts printing a saved fax.

Forwarding fax received and stored in the memory (in-memory proxy reception)

  1. Tap [Job List].

  2. Select a job received using in-memory proxy reception, then tap [Forward].

    • Use [Select Job Ty] to narrow down jobs to be displayed in the list.

  3. Select a job to be forwarded, specify the forwarding destination and then tap [OK].

    • You can either directly enter a forwarding destination by tapping the input area or the keyboard icon, or select one from destinations registered in the machine by tapping the list icon.

  4. Tap [Start] or press the Start key.

    Forwarding starts.

  • When a fax saved is forwarded to a non-fax address, the fax is converted into the file format that is specified as the default in the fax/scan mode.

Receiving an Important Fax

To receive a confidential fax (Confidential RX)

Receiving a Confidential Fax (Confidential RX)

Confidential communication

The confidential communication function is designed for communications with specific persons using a Confidential User Box that requires a registered number and a password.

This ensures fax communications with improved security.

  • In this machine, you can use the F-Code TX function to specify a confidential user box of a receiving machine and transmit a confidential fax. For details on how to transmit confidential faxes, refer to Here.

Operations required to use Confidential RX

Register confidential user boxes on this machine. Add the Confidential RX function to a Public, Personal, or Group User Box. Specify a communication password for Confidential RX.

For details on how to register a Confidential User Box, refer to Here.

Printing a received fax

To print a fax received by Confidential RX, browse data in the Confidential User Box.

For details on the printing procedure, refer to Here.

To restrict communication peers by password (Closed Network RX)

Restricting Communication Peers by Password (Closed Network RX)

Closed Network RX

Closed Network RX is a function that restricts fax senders by passwords.

When receiving a fax, the machine checks the password sent from the sender against the password preset for this machine and, if they match, accepts transmission. Restricting fax senders helps to reduce unnecessary printing and wasteful paper use.

  • You can use this function only when the remote machine is one of our models that has Password TX function.

  • Optionally, you can use the Password TX function to send a fax with password to a destination for which Closed Network RX is specified. For details on the Password TX function, refer to Here.

Operations required to use Closed Network RX

Enable the Closed Network RX function. Specify the password to restrict the communication.

For details on how to configure the settings, refer to Here.

  • If multiple lines are used, you can set [Individual Receiving Line Setup] to [ON] to assign the Closed Network RX function to each line. For details, refer to Here.

Receiving a Polling File on the Recipient

To receive polling files registered in the recipient ([Polling RX])

Receiving a Fax for Polling (Polling RX)

Polling RX

Polling RX is a function that receives a file for polling saved in a sending machine by sending a request from this machine.

The communication fee is charged to the recipient.

  • This function cannot be used together with the following functions.
    Relay Distribution, Confidential Communication, ECM OFF, V34 OFF, Quick Memory TX, Overseas TX, Password TX, Polling TX, Polling TX (Bulletin Board), Polling RX (Bulletin Board).

  • Optionally, you can use the Polling TX function to register files for polling with a User Box of this machine. For details on the Polling TX function, refer to Here.

  • If Timer TX is used in combination with Polling RX, files for polling can be received at a specified time. For details on the Timer TX function, refer to Here.

Operation flow

  1. Tap [Scan/Fax].

  2. Specify the destination.

  3. Tap [Application] - [Fax Setting] - [Polling RX], then tap [ON].

  4. Check that [Normal] is highlighted, then tap [OK] .

  5. Press the Start key.

    Reception begins.

To receive polling files registered in the Bulletin Board User Box of the recipient ([Polling RX])

Receiving a File Saved on a Bulletin Board (Polling RX)

Polling RX (Bulletin)

Polling RX (Bulletin) is a function that receives a file for polling saved in a bulletin user box in a sending machine by sending a request from this machine.

The communication fee is charged to the recipient.

  • This function cannot be used together with the following functions:
    Relay Distribution, Confidential Communication, ECM OFF, V34 OFF, Quick Memory TX, Overseas TX, Password TX, Polling TX, Polling TX (Bulletin), Polling RX.

  • Optionally, you can use the Polling TX function to register files for polling with a Bulletin User Box of this machine. For details on the Polling TX function, refer to Here.

  • If Timer TX is used in combination with Polling RX, files for polling can be received at a specified time. For details on the Timer TX function, refer to Here.

Operation flow

  1. Tap [Scan/Fax].

  2. Specify the destination.

  3. Tap [Application] - [Fax Setting] - [Polling RX], then tap [ON].

  4. Tap [Bulletin], enter the number of the Bulletin User Box in the receiving machine using the Keypad, then tap [OK].

    • To display the Keypad, tap the input area for the numeral.

  5. Press the Start key.

    Reception begins.