HomeSearch by PurposeFully Using Scan Transmission Functions

Search by Purpose

Fully Using Scan Transmission Functions

Settings Anyone can Change

To register the subject and body of an E-mail ([E-Mail Settings])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [E-Mail Settings]

Register fixed subject and message text phrase of the E-mail. You can select a registered subject and message text before sending.

Settings

Description

[E-Mail Subject]

Register a fixed subject phrase of the E-mail message. You can register up to 10 subject phrases.

Tapping [E-Mail Subject] displays a list of subjects registered on this machine.

The subject appears as [Default] is automatically inserted as the subject when sending E-mail. To change the subject to be automatically inserted, select a subject you wish to change to, then tap [Set as Default].

For details, refer to Here.

[E-mail Body]

Register a fixed text phrase of the E-mail message. You can register up to 10 message text phrases.

Tapping [E-mail Body] displays a list of message text registered on this machine.

The message text appears as [Default] is automatically inserted as the message text when sending E-mail. To change the message text to be automatically inserted, select a message text you wish to change to, then tap [Set as Default].

For details, refer to Here.

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Scan/Fax Settings]

Change the default main screen in fax/scan mode.

Settings

Description

[Default Tab]

Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

To case sensitivity on each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations.

Settings

Description

[Uppercase and Lowercase Letters]

Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination.

[Differentiate] is specified by default.

[Search Option Screen]

If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON].

If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively.

[OFF] is specified by default.

To change the default compression type for transmission in color ([JPEG Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [JPEG Compression Level]

Select the default compression method for color fax from [High Quality], [Standard] and [High Compression].

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Standard] is specified by default.

To change the default compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Black Compression Level]

Select the default compression method for black-and-white fax from [MH] and [MMR].

Data size of [MH] is larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[MMR] is specified by default.

To change the control panel locking time when importing an image by TWAIN Scan ([TWAIN Lock Time])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [TWAIN Lock Time]

If you scan data from a computer using TWAIN-compatible application software, the Control Panel of this machine is locked.

If necessary, change the time until the operation panel is unlocked automatically.

[120 sec.] is specified by default.

To register the frequently scan and copy functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, and the Reset is pressed) in fax/scan mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, and the Reset is pressed) in fax/scan mode, when using in enlarge display mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To change the compression type when saving a file in the Compact PDF or Compact XPS format ([Compact PDF/XPS Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Compact PDF/XPS Compression Level]

Select the default compression method for saving data in the compact PDF or compact XPS format from [High Quality], [Standard] and [High Compression].

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Standard] is specified by default.

To change the compression type when a file saved in TIFF format cannot be opened on your computer ([Color TIFF Type])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Color TIFF Type]

Select the default compression method for saving original data in the TIFF format from [TIFF(TTN2)] and [TIFF(modified TAG)].

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[TIFF(TTN2)] is specified by default.

To change the accuracy of the graphic outline processing when saving data in the Outline PDF format ([Graphic Outlining])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Graphic Outlining]

Select the outline processing accuracy of images (graphics) when saving data in the Outline PDF format.

The outline processing accuracy is improved in the order of [LOW], [MIDDLE], and [HIGH]. If you select [OFF], outline processing is not performed.

[OFF] is specified by default.

To automatically add a text to a file name in order in order to avoid a file name being duplicated in a destination ([Auto Rename Function])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Auto Rename Function]

To avoid duplicate file names being created in the destination when the file name is specified by the user, select whether to automatically add text to the file name.

[OFF] is specified by default.

To select whether to prioritize the OCR character recognition accuracy or the processing speed when creating a searchable PDF file ([OCR Operation Setting])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [OCR Operation Setting]

When creating a searchable PDF file or a searchable PPTX, DOCX, or XLSX file, select either to prioritize the quality level of OCR character recognition, or processing speed. [Prioritize Speed] is specified by default.

Settings

Description

[Prioritize Quality]

Prioritizes the quality of character recognition. Also, inclination of the original is adjusted automatically.

[Prioritize Speed]

Prioritizes the processing speed. The inclination of the original is not adjusted.

  • The optional Upgrade Kit UK-204 and i-Option LK-105 v3 are required to use the searchable PDF function on this machine.

  • The optional Upgrade Kit UK-204 and i-Option LK-110 are required to specify DOCX or XLSX for the file type.

To select PDF or Compact PDF as the file type when using a scan process to be sent as a PDF file ([Distributed Scan PDF Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file type to send a file to the scan server. This function is applied when PDF is set to the scan process as the file type.

[PDF] is specified by default.

To select XPS or Compact XPS as the file type when using a scan process to be sent as an XPS file ([Distributed Scan XPS Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server. This function is applied when XPS is set to the scan process as the file type.

[XPS] is specified by default.

Settings only the Administrators can Change

To register a prefix and suffix of an E-mail address in order to save steps to enter an E-mail address ([Prefix/Suffix Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Network Settings]
        • [Detail Settings]
          • [Prefix/Suffix Setting]

Register a prefix and suffix of an E-mail address. Also, configure the setting for recalling the registered prefix and suffix when entering an E-mail address.

Settings

Description

[ON/OFF Setting]

Select whether to use Prefix/Suffix Setting.

If you select [ON], you can recall the registered prefix and suffix which are registered in [Prefix/Suffix Setting] when entering an E-mail address.

[OFF] is specified by default.

[Prefix/Suffix Setting]

Register a prefix and suffix to complement E-mail address entry. Up to 8 prefixes/suffixes can be registered.

  • [Prefix]: Enter a prefix (using up to 20 characters).

  • [Suffix]: Enter a suffix (using up to 64 characters).

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Program Function]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To restrict functions such as Store Address or From address that can be changed by users ([Restrict Access to Job Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Access to Job Settings]

Select whether to allow the user to change information, such as destinations and senders' E-mail addresses.

Settings

Description

[Changing Job Priority]

Select whether to allow the user to change the priority of print jobs.

For details, refer to Here.

[Delete Other User Jobs]

Select whether to allow the user to delete other user jobs if user authentication is used on this machine.

For details, refer to Here.

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations.

For details, refer to Here.

[Changing Zoom Ratio]

Select whether to allow the user to change the zoom ratio.

For details, refer to Here.

[Change the "From" Address]

Select whether to allow the user to change sender E-mail address ("From" address).

For details, refer to Here.

[Change Registered Overlay]

Select whether to allow the user to overwrite or delete a registered overlay image.

For details, refer to Here.

[Biometric/IC Card Info. Registration]

Select whether to allow the user to register or delete user's biometric or Card authentication information.

For details, refer to Here.

[Synchronize User Authentication & Account Track]

Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled.

For details, refer to Here.

To restrict sending to multiple destinations (broadcast transmission) ([Restrict Broadcasting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Operation]
            • [Restrict Broadcasting]

Select whether to prohibit the user from sending faxes to multiple destinations. To prohibit broadcast, select [ON].

[OFF] is specified by default.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Settings]
            • [New]

You can register header/footer programs, and change or delete registered programs.

Settings

Description

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is selected by default.

[Text Details]

Select the size, font, and color of the text to be printed.

  • To check or edit a header/footer program you registered, select it, then tap [Check/Edit].

  • To delete a header/footer program you registered, select it, then tap [Delete].

To change operations to be performed when Preview was tapped or how to display a preview ([Preview Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Preview Settings]

Specify the preview function settings, such as the display mode of preview images that appear when [Preview] is tapped on the Control Panel.

Settings

Description

[Original Direction Confirmation Screen]

Specify whether to display the screen for selecting the original loading direction after tapping [Preview] when scanning an original in fax/scan mode.

For details, refer to Here.

[Realtime Preview]

Select whether or not to display a preview image for each page when scanning an original in Scan/Fax mode.

For details, refer to Here.

[Preview Display Conditions (Standard Application)]

Select the conditions for displaying preview images.

For details, refer to Here.

[Preview Display Conditions (Registered Application)]

Select conditions to display preview images when using an OpenAPI application.

For details, refer to Here.

To specify whether to add an initial character of a scanned mode name to the file name of the scanned original data ([Function Mode Initial])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name. The following letters are used as prefixes for file name.

C: Copy

S: Scan/Fax or User Box

P: Print

[Attach] is selected by default.

To add any character string to the file name of the scanned original data ([Supplementary File Name])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Supplementary File Name]

Select whether to add a device name or desired text to the file name. To add desired text, enter it.

For the device name, use the name you specified by selecting [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

[Device Name] is set by default.

To print a list of registered E-mail subjects and body text ([E-Mail Subject/Text List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [E-Mail Subject/Text List]

Print the list of E-mail subjects and message text registered on this machine.

Change print settings as required, then tap [Start] to start printing.

To change the default setting when creating a PDF file based on PDF/A using the PDF processing function ([PDF/A Default Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [PDF Settings]
          • [PDF/A Default Settings]

Change the default setting to create a PDF file based on PDF/A using the PDF processing function.

[Disable] is specified by default.

  • To use the PDF processing function, the Upgrade Kit UK-204 and i-Option LK-102 v3 are required.

To change the default setting when creating a linearized PDF file using the PDF processing function ([PDF Web Optimization Default Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [PDF Settings]
          • [PDF Web Optimization Default Settings]

Change the default setting to create a PDF file optimized for displaying in a Web browser using the PDF processing function.

[Invalid] is specified by default.

  • To use the PDF processing function, the Upgrade Kit UK-204 and i-Option LK-102 v3 are required.

To select conditions for automatically specifying a document name from the OCR character recognition result when creating a searchable PDF file ([Searchable PDF Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [PDF Settings]
          • [Searchable PDF Settings]

Specify conditions to automatically specify a document name from the OCR character recognition result when creating a searchable PDF file using the searchable PDF function.

Settings

Description

[Enable]/[No Limit]

Select whether to enable a function for automatically specifying a document name from the OCR character recognition result when creating a searchable PDF file.

[Enable] is specified by default.

[Doc. Name Max. Length Settings]

Specify the maximum string length when automatically extracting an appropriate character string for a document name from the OCR character recognition result.

[30 Text] is specified by default.

[Confirm Document Name Settings]

Select whether to display the screen for checking the specified document name when automatically specifying a document name from the OCR character recognition result.

[OFF] is specified by default.

  • To use the searchable PDF function, the Upgrade Kit UK-204 and i-Option LK-105 v3 are required.